There's a middle ground between self-managed and fully managed
If you're paying a management company you're not happy with — too much, too little, or you're doing most of the work yourselves anyway — there's a third option between a binder-and-spreadsheet and a firm that bills you every month. HOA-OS does the administrative work a manager does at a desk: the dues, the violations, the budget, the resident questions. The board keeps every decision, and keeps its own lawyer and accountant.
Cancel anytime. We help your board move everything over.
You hired help. Now the board is chasing the help.
The calls go unreturned. A fee shows up that nobody explained. A violation has been sitting for two months. You ask for the budget and get a runaround. The fear of leaving is reasonable — the books, the filings, and the resident questions still have to get done. Here's what actually happens to the work when the company is gone:
“We don't have the financial expertise.”
HOA-OS drafts your annual budget from your real history, matches your bank transactions to the ledger (auto-matching what it can, flagging the rest), and surfaces anything that looks off. You review and approve.
“We'll miss a compliance deadline.”
Violations, deadlines, documents and your community website are tracked in one place, and the platform flags what needs board attention.
“We're volunteers — we don't have the time.”
Each morning the platform reviews overdue dues, stalled violations, pending requests and the newsletter, and queues the drafts. The board approves; the drafting is done.
“If something goes wrong, it's on us.”
Every notice, vote and payment has a searchable record. The board decides; the AI drafts.
“Who answers the residents?”
A 24/7 assistant answers residents' everyday questions straight from your community's own documents. It surfaces what the documents say; the board still makes the calls.
Resident Assistant
Sunset Ridge HOA
The cost
A 50-home community can pay its management company $500 to $1,000 a month before add-ons — and for a small community the base rate is only the start (extra-meeting fees, per-violation-letter fees, certified mail, even a fee to hand back your own records). HOA-OS is $49 to $89 a month, flat, for the whole community — every board member and resident included, billed per community, not per door.
Add the fees your company charges
Many charge $5 to $15 per notice, more in Texas where certified mail is required.
Handling is per item ($10 to $25); the monthly field is a simplification the board can adjust.
Meetings beyond the number the contract includes.
A flat yearly fee.
About $2.50 per unit per month physical, about $1.50 electronic.
Owner-portal and digital access.
About $12 per reminder letter.
One-time, shown separately from the annual total.
One-time. Usually already paid when they hired the company, so most leave it off.
Your management company is costing you about $9,000 a year.
HOA-OS Premium is $89 a month, flat, for the whole community: about $908 a year on annual billing. That is roughly $8,092 back in your budget, every year.
Lighter needs start at $49 a month.
An estimate based on what you entered and typical management fees. The $89 is the flat subscription; payment processing runs through Stripe, and by default a Platform fee is added at checkout and paid by the resident — the association receives what it billed. HOA-OS does the desk work, not the vendors: keep your landscaper, your pool company, your lawyer, and your accountant.
See the desk work for yourself
Violation tracking
Log violations, notify residents, track responses, and escalate automatically when they're ignored.
Financial ledger
Track every dollar in and out. AI drafts your annual budget from your actual history — editable line by line.
AI newsletters
Draft, refine, and send professional community newsletters with AI assistance — consistent and off your plate.
The desk work, not the vendors
HOA-OS replaces the desk work, not the vendors — you keep your landscapers, your pool company, your lawyer and your accountant, and HOA-OS hands those professionals cleaner books. And it never touches your money: dues and payments run through Stripe into the association's own bank account.
Edward Sparks
Co-Founder, HOA-OS
Douglas Wright
Co-Founder, HOA-OS
“We built HOA-OS because running a homeowners association shouldn't require a law degree, an accounting background, or endless nights chasing down emails. We wanted something that actually works for everyone: board members who give their time voluntarily, and the neighbors counting on them to get it right.”
— Edward Sparks & Douglas Wright, Co-Founders
There's a middle ground between self-managed and fully managed
We walk your board through the move before you give notice to anyone.
Curious what running it yourselves looks like? Software built for self-managed boards · Simple, flat pricing